Nowadays, it is more and more common that when a new employee joins a company, the HR manager is not only faced with paperwork related to contracts and payroll. Handover protocols have also arrived on the scene. Because it's now commonplace that with the start of a new job, a new employee also expects a company laptop, a company phone, sometimes a uniform, a company car, company keys, a company chip and so on. In short, it's a lot. And it can happen that even the most astute HR manager forgets something. Let's take an example from practice:
The employee left XY while still on probation. Unfortunately, he also took the company mobile phone.
They were not happy with employee XYX. So they decided to terminate the employment relationship during his probationary period. Everything followed the standard procedure. But then they hit a snag.
He was giving up a lot. Company laptop, chip, keys, employee card, company car (and keys to it) and so on. So in the jumble of paperwork and handing in, it was sort of forgotten that the employee hadn't returned the company phone.
No one told him to give it back when he left. So he kept it. Because he thought that... And complications arose.
Can this case be avoided? It can. Not only by being more vigilant with the person in charge, but also with the Entrusted Assets module found in our Pinya HR software.
The system keeps track of your employees' entrusted assets for you.
1. When an employee starts, you will register all property entrusted to the incoming employee.
2. When this employee leaves, you can then see what he has to pay back. And also whether the outgoing employee has confirmed the return with his (online) signature.
When a new employee joins, it is quite common for HR to hand over company assets with his or her arrival. However, the handover of assets can take place not only on joining, but at any time during the employee's employment with the company.
Whether it is a company laptop, a car, a mobile phone or just a company uniform, it is necessary for the employee to sign a handover report when handing over or entrusting the property. And this can be either a traditional manual one or an automatically generated one by computer.
In PINYA HR, it is possible to have a handover report automatically generated for a given employee using the Document Generation function. You can see how these modules and functions work in practice in the demo version of the Pinya HR software. No obligation and free for 14 days.
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